Estimates and invoices
Document the agreed price and bill approved work.
Built around your daily work
Keep contractor invoices and staged payments clear
Larger jobs are quoted once and often paid in stages. See the agreed amount, each payment received, purchases made, and the balance still open.
A project price is not cash in the bank
- An approved estimate and invoice are different from collected money.
- An upfront payment and a later payment still leave a balance.
- Materials, operating costs, and equipment purchases happen at different times.
- Several customers make unpaid amounts harder to spot.
One job, several financial steps
- 01Save the customer and prepare the estimate.
- 02Convert approved work into an invoice.
- 03Record the first and later payments.
- 04Enter material expenses and equipment investments as appropriate.
- 05Review balances, dashboard, and reports.
Follow the money across the job
LibroRápido365 brings customers, estimates, invoices, partial payments, expenses, and investments together. The dashboard and reports help you review billed, collected, and outstanding amounts. It does not manage construction schedules.
Useful tools for this work
Staged payments
Record each collection and see the balance.
Expenses and investments
Separate materials from equipment purchases as appropriate.
Dashboard and reports
Review financial activity by period and customer.
Example: a $5,000 job
Illustrative USD figures; not a project profit calculation.
- Estimate and invoice
- $5,000
- First payment
- $2,000
- Second payment
- $1,500
- Collected
- $3,500
- Still due
- $1,500
- Recorded expenses
- $1,200
Billed is $5,000 and collected is $3,500. The $1,200 in expenses is money spent; the $1,500 balance is money owed. Neither figure is a project profit calculation.
Replace scattered payment notes
Payments arriving on different dates make a handwritten total unreliable. Keep invoices and collections connected, with spending recorded separately.
Common questions
Can I record several payments on one invoice?
Yes. Enter partial payments and see the remaining balance.
Can an estimate become an invoice?
Yes. Convert an approved estimate to an invoice.
Does it include job costing or crew management?
No. It provides financial records and general reports, not job costing or crew scheduling.
How do I record materials and equipment?
Expenses and investments are separate; ask your accountant how to classify each purchase.
See the workflow for yourself
Explore a realistic demo with fictional data.